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About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

This role is responsible for leading the firm's HR Technology function by overseeing HR systems, analytics, and technology projects while managing a team of analysts. The HR Technology Manager serves as a strategic partner to Human Resources and business leaders, ensuring HR systems are optimized, secure, scalable, and aligned with organizational goals. The position leads the planning and execution of HR technology initiatives, including system enhancements, integrations, reporting, people analytics, project governance, testing, release management, and change management. Additionally, the manager leverages data and reporting to support business decisions, develops solutions to meet stakeholder needs, and drives successful adoption of technology through collaboration, training, and continuous process improvement.

This position is remote if located in the following states: Alaska, Georgia, Delaware, Pennsylvania, Arizona, Oregon, Utah or South Dakota.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an HR Technology Manager within our Human Resources team, you will:

• Manage projects, timelines and resources assigned to the HR systems team and third-party consultants. Own end-to-end delivery of HR technology initiatives, and enhancements.  Develop, monitor and lead HR technology related project plans for the lifecycle of the project.  Establish project cadence, schedule recurring meetings, track project progress and address any potential roadblocks proactively. Partner with key stakeholders to define requirements, align priorities, communicate project status and ensure business needs are met and maintained. 

• Collaborate with HR, Payroll, Talent, and IT leadership to align technology with business strategy.

• Lead and mentor the HRIS Analysts, prioritizing work streams and projects, ensuring high-quality customer service. Distribute and prioritize deliverables across team based on capacity and priorities; lead recurring team status meetings to ensure action items and deliverables stay aligned to timelines.

• Identify, recommend, and implement improvements to enhance user experience and data integrity.

• Oversee the configuration, design, and deployment of HR systems, ensuring system performance and scalability. Serve as a subject matter expert (SME) for HR systems. Facilitate working sessions to drive solution design and decision-making.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience and Education:

This position requires a combination of HRIS/Information Systems expertise, leadership experience, and advanced Workday technical knowledge. The ideal candidate will have a bachelor’s degree in information services, Human Resource Administration (with an IS minor), or equivalent experience, along with at least three years of people management experience. Candidates must possess advanced Workday configuration, security, reporting, and tenant management skills, as well as strong Excel proficiency. Success in this role requires strong business analysis, problem-solving, project management, and critical thinking abilities, with a proven track record of improving processes and automating departmental functions. The individual must be able to manage multiple priorities, meet deadlines, provide excellent customer service, and effectively communicate technical concepts to non-technical users. Regular attendance and flexibility to work additional hours when needed are essential.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

Ballard Spahr is looking for a Portfolio Operations Manager responsible for day-to-day operation and governance of the enterprise portfolio. This individual will exercise discretion, build relationships, and develop plans while leading diverse project teams to achieve successful delivery. The selected individual will work closely with EPMO leadership, Project Management teams, business leaders, and cross-functional stakeholders, the Portfolio Operations Manager coordinates portfolio intake and prioritization, facilitates portfolio governance and review activities, and provides leadership with timely visibility into portfolio performance, priorities, risks, dependencies, and capacity  This position is remote, and consideration will be given to those near the Philadelphia office or surrounding areas, with the expectation to work in the office as needed.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Manage the day-to-day operations of the enterprise portfolio.

• Coordinate project intake, activation, prioritization, and portfolio workflows.

• Plan and facilitate portfolio review and governance meetings.

• Define and monitor portfolio KPIs, metrics, milestones, deadlines, and reporting requirements.

• Develop and maintain portfolio dashboards, reports, and other materials that provide actionable insights to leadership and stakeholders.

• Monitor portfolio performance, risks, issues, dependencies, and capacity, escalating matters as appropriate.

• Drive stakeholder communications and ensure projects meet established readiness requirements prior to activation.

• Maintain accurate and reliable portfolio data across portfolio management tools and repositories.

• Partner with the EPMO leadership to support effective portfolio planning, prioritization, and execution.

• Continuously improve portfolio governance, processes, tools, reporting, and operating practices.

• Identify opportunities to improve portfolio transparency, efficiency, consistency, and decision-making.

• Support project and portfolio initiatives through business analysis activities, including process documentation, workflow mapping, requirements gathering, stakeholder facilitation, and identification of process improvement opportunities.

• Provide project management support for strategic projects and other initiatives as needed, in partnership with the Project Management team.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for growth and willing to stay updated with emerging technologies and industry trends, particularly in project management and generative.

• Communication: Strong verbal and written communication skills.  The ability to listen, understand information and ideas presented, while using analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Leadership: Ability to lead, drive, and support projects for successful business outcomes.

Required Experience:

A bachelor’s degree in Business Administration, Management, Project Management, Information Systems, or a related field. 5+ years of experience working at a law firm with experience in portfolio management, PMO operations, project management, business operations or a related function. Knowledge of business analysis and project management best principles, tool and methodologies; including Waterfall and Agile. Strong analytical and problem solving skills with the ability to interpret portfolio data. Experience facilitating stakeholder discussions, documenting business processes, developing process flows and supporting project planning and status reporting. Strong negotiation, conflict resolution and stakeholder management skills. Excellent organization skills and attention to detail with the ability to manage multiple priorities and deadlines. Proficiency with Microsoft Office, particularly in Excel and PowerPoint with experience working with project, portfolio or workflow management tools. Ability to work independently, sound judgement, identify issue and escalate matter appropriately. 

The salary range for this position is from $120,000 – $150,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

This role is responsible for leading the firm's HR Technology function by overseeing HR systems, analytics, and technology projects while managing a team of analysts. The HR Technology Manager serves as a strategic partner to Human Resources and business leaders, ensuring HR systems are optimized, secure, scalable, and aligned with organizational goals. The position leads the planning and execution of HR technology initiatives, including system enhancements, integrations, reporting, people analytics, project governance, testing, release management, and change management. Additionally, the manager leverages data and reporting to support business decisions, develops solutions to meet stakeholder needs, and drives successful adoption of technology through collaboration, training, and continuous process improvement.

This position is remote if located in the following states: Alaska, Georgia, Delaware, Pennsylvania, Arizona, Oregon, Utah or South Dakota.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an HR Technology Manager within our Human Resources team, you will:

• Manage projects, timelines and resources assigned to the HR systems team and third-party consultants. Own end-to-end delivery of HR technology initiatives, and enhancements.  Develop, monitor and lead HR technology related project plans for the lifecycle of the project.  Establish project cadence, schedule recurring meetings, track project progress and address any potential roadblocks proactively. Partner with key stakeholders to define requirements, align priorities, communicate project status and ensure business needs are met and maintained. 

• Collaborate with HR, Payroll, Talent, and IT leadership to align technology with business strategy.

• Lead and mentor the HRIS Analysts, prioritizing work streams and projects, ensuring high-quality customer service. Distribute and prioritize deliverables across team based on capacity and priorities; lead recurring team status meetings to ensure action items and deliverables stay aligned to timelines.

• Identify, recommend, and implement improvements to enhance user experience and data integrity.

• Oversee the configuration, design, and deployment of HR systems, ensuring system performance and scalability. Serve as a subject matter expert (SME) for HR systems. Facilitate working sessions to drive solution design and decision-making.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience and Education:

This position requires a combination of HRIS/Information Systems expertise, leadership experience, and advanced Workday technical knowledge. The ideal candidate will have a bachelor’s degree in information services, Human Resource Administration (with an IS minor), or equivalent experience, along with at least three years of people management experience. Candidates must possess advanced Workday configuration, security, reporting, and tenant management skills, as well as strong Excel proficiency. Success in this role requires strong business analysis, problem-solving, project management, and critical thinking abilities, with a proven track record of improving processes and automating departmental functions. The individual must be able to manage multiple priorities, meet deadlines, provide excellent customer service, and effectively communicate technical concepts to non-technical users. Regular attendance and flexibility to work additional hours when needed are essential.

About Us:

Ballard Spahr, is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. 

Under the supervision of a Business and Transactions lawyer, a Trust and Estates Paralegal will assist more senior paralegals administer complex estates and trusts, independently administer estates and trusts and post account information to a fiduciary accounting program.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Trusts and Estates Paralegal within our Private Client Services team, you will:

• Maintain financial records for use in fiduciary accounting and tax preparation.

• Prepare fiduciary accountings.

• Prepare probate documents and related papers.

• Identify, gather and arrange valuation of decedent’s assets and perform tasks required to administer estates from probate through final settlement.

• Have frequent interaction with clients and their advisors.

• Prepare probate documents and related papers.

What We’re Looking For:

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

Required Experience:

A bachelor’s degree and/or paralegal certificate preferred, and previous relevant experience in Trust and Estates. Experience with accounting and tax preparation software such as OneSource/Zane, GEMs, or ProSystem fx, and proficiency with Outlook, Word, and Excel.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

Ballard Spahr is looking for a Portfolio Operations Manager responsible for day-to-day operation and governance of the enterprise portfolio. This individual will exercise discretion, build relationships, and develop plans while leading diverse project teams to achieve successful delivery. The selected individual will work closely with EPMO leadership, Project Management teams, business leaders, and cross-functional stakeholders, the Portfolio Operations Manager coordinates portfolio intake and prioritization, facilitates portfolio governance and review activities, and provides leadership with timely visibility into portfolio performance, priorities, risks, dependencies, and capacity  This position is remote, and consideration will be given to those near the Philadelphia office or surrounding areas, with the expectation to work in the office as needed.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Manage the day-to-day operations of the enterprise portfolio.

• Coordinate project intake, activation, prioritization, and portfolio workflows.

• Plan and facilitate portfolio review and governance meetings.

• Define and monitor portfolio KPIs, metrics, milestones, deadlines, and reporting requirements.

• Develop and maintain portfolio dashboards, reports, and other materials that provide actionable insights to leadership and stakeholders.

• Monitor portfolio performance, risks, issues, dependencies, and capacity, escalating matters as appropriate.

• Drive stakeholder communications and ensure projects meet established readiness requirements prior to activation.

• Maintain accurate and reliable portfolio data across portfolio management tools and repositories.

• Partner with the EPMO leadership to support effective portfolio planning, prioritization, and execution.

• Continuously improve portfolio governance, processes, tools, reporting, and operating practices.

• Identify opportunities to improve portfolio transparency, efficiency, consistency, and decision-making.

• Support project and portfolio initiatives through business analysis activities, including process documentation, workflow mapping, requirements gathering, stakeholder facilitation, and identification of process improvement opportunities.

• Provide project management support for strategic projects and other initiatives as needed, in partnership with the Project Management team.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for growth and willing to stay updated with emerging technologies and industry trends, particularly in project management and generative.

• Communication: Strong verbal and written communication skills.  The ability to listen, understand information and ideas presented, while using analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Leadership: Ability to lead, drive, and support projects for successful business outcomes.

Required Experience:

A bachelor’s degree in Business Administration, Management, Project Management, Information Systems, or a related field. 5+ years of experience working at a law firm with experience in portfolio management, PMO operations, project management, business operations or a related function. Knowledge of business analysis and project management best principles, tool and methodologies; including Waterfall and Agile. Strong analytical and problem solving skills with the ability to interpret portfolio data. Experience facilitating stakeholder discussions, documenting business processes, developing process flows and supporting project planning and status reporting. Strong negotiation, conflict resolution and stakeholder management skills. Excellent organization skills and attention to detail with the ability to manage multiple priorities and deadlines. Proficiency with Microsoft Office, particularly in Excel and PowerPoint with experience working with project, portfolio or workflow management tools. Ability to work independently, sound judgement, identify issue and escalate matter appropriately. 

The salary range for this position is from $120,000 – $150,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained. 

Why Join Us?

• Innovative Work Environment:   Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development:   Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion:  Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions:   Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

• E-filing in various state and federal courts, both trial and appellate.

• Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. 

• New client intake and file maintenance utilizing the firm's electronic records management system.

• Billing, travel coordination, and expense reimbursement.

• Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

What we are looking for:

• Growth Mindset:   Self-motivated with a passion for continuous learning and problem-solving.

• Communication:   Strong verbal and written communication abilities.

• Detail-Oriented:   Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a minimum of 2 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

Department: Accounting and Financial Management

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

The Billing Specialist is responsible for all aspects of client bill preparation in support of billing lawyers and secretaries, including the ability to work with the client accounting software and other applications that are used to process bills. This position also provides time and billing application support to users firm wide. This position is remote if located in a state with a Ballard presence.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Billing Specialist within our Billing team, you will:

• Perform all the steps necessary for creating attorney’s bills from printing the Proformas/Prebills, to the final delivery of the bill (e-mail or e-bill), including but not limited to, making edits, researching issues, formatting bills and getting necessary approvals.
• Assist lawyers and secretaries with analysis on clients as requested, including time and billing reports.
• Collaborate with the Billing Team, Pricing Team, Accounts Receivable Team, General Ledger Team, and the Conflicts Group on various issues. These include maintaining discounts and rates, responding to billing lawyer requests for additional historical information, managing transfers of funds from escrow, updating the status of temporary files, and making changes to billing addresses.
• Navigate vendors’ websites proficiently in various capacity, including Invoice submission, AR Review and Rate Processing.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Teamwork Skills:  Able to work in a collaborative team environment as well as independently.

Required Experience:

At least two years of high-volume time and billing experience in a professional services environment. College Degree is preferred. Strong interpersonal, written and oral communication skills; with the ability to communicate effectively with partners, associates, secretaries, accounting and clients. Solid basic math skills. Demonstrated technology skills including software applications. Ability to exercise independent judgement, reason logically and make sound decisions. Able to multitask without loss of efficiency or accuracy. Previous experience working in a law firm or legal environment preferred. Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

The salary range for this position is from $70,000 – $78,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

Ballard Spahr is looking for a Portfolio Operations Manager responsible for day-to-day operation and governance of the enterprise portfolio. This individual will exercise discretion, build relationships, and develop plans while leading diverse project teams to achieve successful delivery. The selected individual will work closely with EPMO leadership, Project Management teams, business leaders, and cross-functional stakeholders, the Portfolio Operations Manager coordinates portfolio intake and prioritization, facilitates portfolio governance and review activities, and provides leadership with timely visibility into portfolio performance, priorities, risks, dependencies, and capacity  This position is remote, and consideration will be given to those near the Philadelphia office or surrounding areas, with the expectation to work in the office as needed.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Manage the day-to-day operations of the enterprise portfolio.

• Coordinate project intake, activation, prioritization, and portfolio workflows.

• Plan and facilitate portfolio review and governance meetings.

• Define and monitor portfolio KPIs, metrics, milestones, deadlines, and reporting requirements.

• Develop and maintain portfolio dashboards, reports, and other materials that provide actionable insights to leadership and stakeholders.

• Monitor portfolio performance, risks, issues, dependencies, and capacity, escalating matters as appropriate.

• Drive stakeholder communications and ensure projects meet established readiness requirements prior to activation.

• Maintain accurate and reliable portfolio data across portfolio management tools and repositories.

• Partner with the EPMO leadership to support effective portfolio planning, prioritization, and execution.

• Continuously improve portfolio governance, processes, tools, reporting, and operating practices.

• Identify opportunities to improve portfolio transparency, efficiency, consistency, and decision-making.

• Support project and portfolio initiatives through business analysis activities, including process documentation, workflow mapping, requirements gathering, stakeholder facilitation, and identification of process improvement opportunities.

• Provide project management support for strategic projects and other initiatives as needed, in partnership with the Project Management team.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for growth and willing to stay updated with emerging technologies and industry trends, particularly in project management and generative.

• Communication: Strong verbal and written communication skills.  The ability to listen, understand information and ideas presented, while using analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Leadership: Ability to lead, drive, and support projects for successful business outcomes.

Required Experience:

A bachelor’s degree in Business Administration, Management, Project Management, Information Systems, or a related field. 5+ years of experience working at a law firm with experience in portfolio management, PMO operations, project management, business operations or a related function. Knowledge of business analysis and project management best principles, tool and methodologies; including Waterfall and Agile. Strong analytical and problem solving skills with the ability to interpret portfolio data. Experience facilitating stakeholder discussions, documenting business processes, developing process flows and supporting project planning and status reporting. Strong negotiation, conflict resolution and stakeholder management skills. Excellent organization skills and attention to detail with the ability to manage multiple priorities and deadlines. Proficiency with Microsoft Office, particularly in Excel and PowerPoint with experience working with project, portfolio or workflow management tools. Ability to work independently, sound judgement, identify issue and escalate matter appropriately. 

The salary range for this position is from $120,000 – $150,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

Ballard Spahr is looking for a Portfolio Operations Manager responsible for day-to-day operation and governance of the enterprise portfolio. This individual will exercise discretion, build relationships, and develop plans while leading diverse project teams to achieve successful delivery. The selected individual will work closely with EPMO leadership, Project Management teams, business leaders, and cross-functional stakeholders, the Portfolio Operations Manager coordinates portfolio intake and prioritization, facilitates portfolio governance and review activities, and provides leadership with timely visibility into portfolio performance, priorities, risks, dependencies, and capacity  This position is remote, and consideration will be given to those near the Philadelphia office or surrounding areas, with the expectation to work in the office as needed.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Manage the day-to-day operations of the enterprise portfolio.

• Coordinate project intake, activation, prioritization, and portfolio workflows.

• Plan and facilitate portfolio review and governance meetings.

• Define and monitor portfolio KPIs, metrics, milestones, deadlines, and reporting requirements.

• Develop and maintain portfolio dashboards, reports, and other materials that provide actionable insights to leadership and stakeholders.

• Monitor portfolio performance, risks, issues, dependencies, and capacity, escalating matters as appropriate.

• Drive stakeholder communications and ensure projects meet established readiness requirements prior to activation.

• Maintain accurate and reliable portfolio data across portfolio management tools and repositories.

• Partner with the EPMO leadership to support effective portfolio planning, prioritization, and execution.

• Continuously improve portfolio governance, processes, tools, reporting, and operating practices.

• Identify opportunities to improve portfolio transparency, efficiency, consistency, and decision-making.

• Support project and portfolio initiatives through business analysis activities, including process documentation, workflow mapping, requirements gathering, stakeholder facilitation, and identification of process improvement opportunities.

• Provide project management support for strategic projects and other initiatives as needed, in partnership with the Project Management team.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for growth and willing to stay updated with emerging technologies and industry trends, particularly in project management and generative.

• Communication: Strong verbal and written communication skills.  The ability to listen, understand information and ideas presented, while using analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Leadership: Ability to lead, drive, and support projects for successful business outcomes.

Required Experience:

A bachelor’s degree in Business Administration, Management, Project Management, Information Systems, or a related field. 5+ years of experience working at a law firm with experience in portfolio management, PMO operations, project management, business operations or a related function. Knowledge of business analysis and project management best principles, tool and methodologies; including Waterfall and Agile. Strong analytical and problem solving skills with the ability to interpret portfolio data. Experience facilitating stakeholder discussions, documenting business processes, developing process flows and supporting project planning and status reporting. Strong negotiation, conflict resolution and stakeholder management skills. Excellent organization skills and attention to detail with the ability to manage multiple priorities and deadlines. Proficiency with Microsoft Office, particularly in Excel and PowerPoint with experience working with project, portfolio or workflow management tools. Ability to work independently, sound judgement, identify issue and escalate matter appropriately. 

The salary range for this position is from $120,000 – $150,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained. 

Why Join Us?

• Innovative Work Environment:   Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development:   Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion:  Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions:   Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

• E-filing in various state and federal courts, both trial and appellate.

• Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. 

• New client intake and file maintenance utilizing the firm's electronic records management system.

• Billing, travel coordination, and expense reimbursement.

• Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

What we are looking for:

• Growth Mindset:   Self-motivated with a passion for continuous learning and problem-solving.

• Communication:   Strong verbal and written communication abilities.

• Detail-Oriented:   Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a minimum of 2 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained. 

Why Join Us?

• Innovative Work Environment:   Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development:   Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion:  Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions:   Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

• E-filing in various state and federal courts, both trial and appellate.

• Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. 

• New client intake and file maintenance utilizing the firm's electronic records management system.

• Billing, travel coordination, and expense reimbursement.

• Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

What we are looking for:

• Growth Mindset:   Self-motivated with a passion for continuous learning and problem-solving.

• Communication:   Strong verbal and written communication abilities.

• Detail-Oriented:   Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a minimum of 2 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained. 

Why Join Us?

• Innovative Work Environment:   Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development:   Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion:  Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions:   Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

• E-filing in various state and federal courts, both trial and appellate.

• Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. 

• New client intake and file maintenance utilizing the firm's electronic records management system.

• Billing, travel coordination, and expense reimbursement.

• Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

What we are looking for:

• Growth Mindset:   Self-motivated with a passion for continuous learning and problem-solving.

• Communication:   Strong verbal and written communication abilities.

• Detail-Oriented:   Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a minimum of 2 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

This role is responsible for leading the firm's HR Technology function by overseeing HR systems, analytics, and technology projects while managing a team of analysts. The HR Technology Manager serves as a strategic partner to Human Resources and business leaders, ensuring HR systems are optimized, secure, scalable, and aligned with organizational goals. The position leads the planning and execution of HR technology initiatives, including system enhancements, integrations, reporting, people analytics, project governance, testing, release management, and change management. Additionally, the manager leverages data and reporting to support business decisions, develops solutions to meet stakeholder needs, and drives successful adoption of technology through collaboration, training, and continuous process improvement.

This position is remote if located in the following states: Alaska, Georgia, Delaware, Pennsylvania, Arizona, Oregon, Utah or South Dakota.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an HR Technology Manager within our Human Resources team, you will:

• Manage projects, timelines and resources assigned to the HR systems team and third-party consultants. Own end-to-end delivery of HR technology initiatives, and enhancements.  Develop, monitor and lead HR technology related project plans for the lifecycle of the project.  Establish project cadence, schedule recurring meetings, track project progress and address any potential roadblocks proactively. Partner with key stakeholders to define requirements, align priorities, communicate project status and ensure business needs are met and maintained. 

• Collaborate with HR, Payroll, Talent, and IT leadership to align technology with business strategy.

• Lead and mentor the HRIS Analysts, prioritizing work streams and projects, ensuring high-quality customer service. Distribute and prioritize deliverables across team based on capacity and priorities; lead recurring team status meetings to ensure action items and deliverables stay aligned to timelines.

• Identify, recommend, and implement improvements to enhance user experience and data integrity.

• Oversee the configuration, design, and deployment of HR systems, ensuring system performance and scalability. Serve as a subject matter expert (SME) for HR systems. Facilitate working sessions to drive solution design and decision-making.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience and Education:

This position requires a combination of HRIS/Information Systems expertise, leadership experience, and advanced Workday technical knowledge. The ideal candidate will have a bachelor’s degree in information services, Human Resource Administration (with an IS minor), or equivalent experience, along with at least three years of people management experience. Candidates must possess advanced Workday configuration, security, reporting, and tenant management skills, as well as strong Excel proficiency. Success in this role requires strong business analysis, problem-solving, project management, and critical thinking abilities, with a proven track record of improving processes and automating departmental functions. The individual must be able to manage multiple priorities, meet deadlines, provide excellent customer service, and effectively communicate technical concepts to non-technical users. Regular attendance and flexibility to work additional hours when needed are essential.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

Ballard Spahr is looking for a Portfolio Operations Manager responsible for day-to-day operation and governance of the enterprise portfolio. This individual will exercise discretion, build relationships, and develop plans while leading diverse project teams to achieve successful delivery. The selected individual will work closely with EPMO leadership, Project Management teams, business leaders, and cross-functional stakeholders, the Portfolio Operations Manager coordinates portfolio intake and prioritization, facilitates portfolio governance and review activities, and provides leadership with timely visibility into portfolio performance, priorities, risks, dependencies, and capacity  This position is remote, and consideration will be given to those near the Philadelphia office or surrounding areas, with the expectation to work in the office as needed.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Manage the day-to-day operations of the enterprise portfolio.

• Coordinate project intake, activation, prioritization, and portfolio workflows.

• Plan and facilitate portfolio review and governance meetings.

• Define and monitor portfolio KPIs, metrics, milestones, deadlines, and reporting requirements.

• Develop and maintain portfolio dashboards, reports, and other materials that provide actionable insights to leadership and stakeholders.

• Monitor portfolio performance, risks, issues, dependencies, and capacity, escalating matters as appropriate.

• Drive stakeholder communications and ensure projects meet established readiness requirements prior to activation.

• Maintain accurate and reliable portfolio data across portfolio management tools and repositories.

• Partner with the EPMO leadership to support effective portfolio planning, prioritization, and execution.

• Continuously improve portfolio governance, processes, tools, reporting, and operating practices.

• Identify opportunities to improve portfolio transparency, efficiency, consistency, and decision-making.

• Support project and portfolio initiatives through business analysis activities, including process documentation, workflow mapping, requirements gathering, stakeholder facilitation, and identification of process improvement opportunities.

• Provide project management support for strategic projects and other initiatives as needed, in partnership with the Project Management team.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for growth and willing to stay updated with emerging technologies and industry trends, particularly in project management and generative.

• Communication: Strong verbal and written communication skills.  The ability to listen, understand information and ideas presented, while using analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Leadership: Ability to lead, drive, and support projects for successful business outcomes.

Required Experience:

A bachelor’s degree in Business Administration, Management, Project Management, Information Systems, or a related field. 5+ years of experience working at a law firm with experience in portfolio management, PMO operations, project management, business operations or a related function. Knowledge of business analysis and project management best principles, tool and methodologies; including Waterfall and Agile. Strong analytical and problem solving skills with the ability to interpret portfolio data. Experience facilitating stakeholder discussions, documenting business processes, developing process flows and supporting project planning and status reporting. Strong negotiation, conflict resolution and stakeholder management skills. Excellent organization skills and attention to detail with the ability to manage multiple priorities and deadlines. Proficiency with Microsoft Office, particularly in Excel and PowerPoint with experience working with project, portfolio or workflow management tools. Ability to work independently, sound judgement, identify issue and escalate matter appropriately. 

The salary range for this position is from $120,000 – $150,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

Department: Accounting and Financial Management

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

The Billing Specialist is responsible for all aspects of client bill preparation in support of billing lawyers and secretaries, including the ability to work with the client accounting software and other applications that are used to process bills. This position also provides time and billing application support to users firm wide. This position is remote if located in a state with a Ballard presence.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Billing Specialist within our Billing team, you will:

• Perform all the steps necessary for creating attorney’s bills from printing the Proformas/Prebills, to the final delivery of the bill (e-mail or e-bill), including but not limited to, making edits, researching issues, formatting bills and getting necessary approvals.
• Assist lawyers and secretaries with analysis on clients as requested, including time and billing reports.
• Collaborate with the Billing Team, Pricing Team, Accounts Receivable Team, General Ledger Team, and the Conflicts Group on various issues. These include maintaining discounts and rates, responding to billing lawyer requests for additional historical information, managing transfers of funds from escrow, updating the status of temporary files, and making changes to billing addresses.
• Navigate vendors’ websites proficiently in various capacity, including Invoice submission, AR Review and Rate Processing.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Teamwork Skills:  Able to work in a collaborative team environment as well as independently.

Required Experience:

At least two years of high-volume time and billing experience in a professional services environment. College Degree is preferred. Strong interpersonal, written and oral communication skills; with the ability to communicate effectively with partners, associates, secretaries, accounting and clients. Solid basic math skills. Demonstrated technology skills including software applications. Ability to exercise independent judgement, reason logically and make sound decisions. Able to multitask without loss of efficiency or accuracy. Previous experience working in a law firm or legal environment preferred. Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

The salary range for this position is from $70,000 – $78,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

This role is responsible for leading the firm's HR Technology function by overseeing HR systems, analytics, and technology projects while managing a team of analysts. The HR Technology Manager serves as a strategic partner to Human Resources and business leaders, ensuring HR systems are optimized, secure, scalable, and aligned with organizational goals. The position leads the planning and execution of HR technology initiatives, including system enhancements, integrations, reporting, people analytics, project governance, testing, release management, and change management. Additionally, the manager leverages data and reporting to support business decisions, develops solutions to meet stakeholder needs, and drives successful adoption of technology through collaboration, training, and continuous process improvement.

This position is remote if located in the following states: Alaska, Georgia, Delaware, Pennsylvania, Arizona, Oregon, Utah or South Dakota.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an HR Technology Manager within our Human Resources team, you will:

• Manage projects, timelines and resources assigned to the HR systems team and third-party consultants. Own end-to-end delivery of HR technology initiatives, and enhancements.  Develop, monitor and lead HR technology related project plans for the lifecycle of the project.  Establish project cadence, schedule recurring meetings, track project progress and address any potential roadblocks proactively. Partner with key stakeholders to define requirements, align priorities, communicate project status and ensure business needs are met and maintained. 

• Collaborate with HR, Payroll, Talent, and IT leadership to align technology with business strategy.

• Lead and mentor the HRIS Analysts, prioritizing work streams and projects, ensuring high-quality customer service. Distribute and prioritize deliverables across team based on capacity and priorities; lead recurring team status meetings to ensure action items and deliverables stay aligned to timelines.

• Identify, recommend, and implement improvements to enhance user experience and data integrity.

• Oversee the configuration, design, and deployment of HR systems, ensuring system performance and scalability. Serve as a subject matter expert (SME) for HR systems. Facilitate working sessions to drive solution design and decision-making.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience and Education:

This position requires a combination of HRIS/Information Systems expertise, leadership experience, and advanced Workday technical knowledge. The ideal candidate will have a bachelor’s degree in information services, Human Resource Administration (with an IS minor), or equivalent experience, along with at least three years of people management experience. Candidates must possess advanced Workday configuration, security, reporting, and tenant management skills, as well as strong Excel proficiency. Success in this role requires strong business analysis, problem-solving, project management, and critical thinking abilities, with a proven track record of improving processes and automating departmental functions. The individual must be able to manage multiple priorities, meet deadlines, provide excellent customer service, and effectively communicate technical concepts to non-technical users. Regular attendance and flexibility to work additional hours when needed are essential.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

Ballard Spahr is looking for a Portfolio Operations Manager responsible for day-to-day operation and governance of the enterprise portfolio. This individual will exercise discretion, build relationships, and develop plans while leading diverse project teams to achieve successful delivery. The selected individual will work closely with EPMO leadership, Project Management teams, business leaders, and cross-functional stakeholders, the Portfolio Operations Manager coordinates portfolio intake and prioritization, facilitates portfolio governance and review activities, and provides leadership with timely visibility into portfolio performance, priorities, risks, dependencies, and capacity  This position is remote, and consideration will be given to those near the Philadelphia office or surrounding areas, with the expectation to work in the office as needed.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Manage the day-to-day operations of the enterprise portfolio.

• Coordinate project intake, activation, prioritization, and portfolio workflows.

• Plan and facilitate portfolio review and governance meetings.

• Define and monitor portfolio KPIs, metrics, milestones, deadlines, and reporting requirements.

• Develop and maintain portfolio dashboards, reports, and other materials that provide actionable insights to leadership and stakeholders.

• Monitor portfolio performance, risks, issues, dependencies, and capacity, escalating matters as appropriate.

• Drive stakeholder communications and ensure projects meet established readiness requirements prior to activation.

• Maintain accurate and reliable portfolio data across portfolio management tools and repositories.

• Partner with the EPMO leadership to support effective portfolio planning, prioritization, and execution.

• Continuously improve portfolio governance, processes, tools, reporting, and operating practices.

• Identify opportunities to improve portfolio transparency, efficiency, consistency, and decision-making.

• Support project and portfolio initiatives through business analysis activities, including process documentation, workflow mapping, requirements gathering, stakeholder facilitation, and identification of process improvement opportunities.

• Provide project management support for strategic projects and other initiatives as needed, in partnership with the Project Management team.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for growth and willing to stay updated with emerging technologies and industry trends, particularly in project management and generative.

• Communication: Strong verbal and written communication skills.  The ability to listen, understand information and ideas presented, while using analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Leadership: Ability to lead, drive, and support projects for successful business outcomes.

Required Experience:

A bachelor’s degree in Business Administration, Management, Project Management, Information Systems, or a related field. 5+ years of experience working at a law firm with experience in portfolio management, PMO operations, project management, business operations or a related function. Knowledge of business analysis and project management best principles, tool and methodologies; including Waterfall and Agile. Strong analytical and problem solving skills with the ability to interpret portfolio data. Experience facilitating stakeholder discussions, documenting business processes, developing process flows and supporting project planning and status reporting. Strong negotiation, conflict resolution and stakeholder management skills. Excellent organization skills and attention to detail with the ability to manage multiple priorities and deadlines. Proficiency with Microsoft Office, particularly in Excel and PowerPoint with experience working with project, portfolio or workflow management tools. Ability to work independently, sound judgement, identify issue and escalate matter appropriately. 

The salary range for this position is from $120,000 – $150,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

This role is responsible for leading the firm's HR Technology function by overseeing HR systems, analytics, and technology projects while managing a team of analysts. The HR Technology Manager serves as a strategic partner to Human Resources and business leaders, ensuring HR systems are optimized, secure, scalable, and aligned with organizational goals. The position leads the planning and execution of HR technology initiatives, including system enhancements, integrations, reporting, people analytics, project governance, testing, release management, and change management. Additionally, the manager leverages data and reporting to support business decisions, develops solutions to meet stakeholder needs, and drives successful adoption of technology through collaboration, training, and continuous process improvement.

This position is remote if located in the following states: Alaska, Georgia, Delaware, Pennsylvania, Arizona, Oregon, Utah or South Dakota.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an HR Technology Manager within our Human Resources team, you will:

• Manage projects, timelines and resources assigned to the HR systems team and third-party consultants. Own end-to-end delivery of HR technology initiatives, and enhancements.  Develop, monitor and lead HR technology related project plans for the lifecycle of the project.  Establish project cadence, schedule recurring meetings, track project progress and address any potential roadblocks proactively. Partner with key stakeholders to define requirements, align priorities, communicate project status and ensure business needs are met and maintained. 

• Collaborate with HR, Payroll, Talent, and IT leadership to align technology with business strategy.

• Lead and mentor the HRIS Analysts, prioritizing work streams and projects, ensuring high-quality customer service. Distribute and prioritize deliverables across team based on capacity and priorities; lead recurring team status meetings to ensure action items and deliverables stay aligned to timelines.

• Identify, recommend, and implement improvements to enhance user experience and data integrity.

• Oversee the configuration, design, and deployment of HR systems, ensuring system performance and scalability. Serve as a subject matter expert (SME) for HR systems. Facilitate working sessions to drive solution design and decision-making.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience and Education:

This position requires a combination of HRIS/Information Systems expertise, leadership experience, and advanced Workday technical knowledge. The ideal candidate will have a bachelor’s degree in information services, Human Resource Administration (with an IS minor), or equivalent experience, along with at least three years of people management experience. Candidates must possess advanced Workday configuration, security, reporting, and tenant management skills, as well as strong Excel proficiency. Success in this role requires strong business analysis, problem-solving, project management, and critical thinking abilities, with a proven track record of improving processes and automating departmental functions. The individual must be able to manage multiple priorities, meet deadlines, provide excellent customer service, and effectively communicate technical concepts to non-technical users. Regular attendance and flexibility to work additional hours when needed are essential.

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

This role is responsible for leading the firm's HR Technology function by overseeing HR systems, analytics, and technology projects while managing a team of analysts. The HR Technology Manager serves as a strategic partner to Human Resources and business leaders, ensuring HR systems are optimized, secure, scalable, and aligned with organizational goals. The position leads the planning and execution of HR technology initiatives, including system enhancements, integrations, reporting, people analytics, project governance, testing, release management, and change management. Additionally, the manager leverages data and reporting to support business decisions, develops solutions to meet stakeholder needs, and drives successful adoption of technology through collaboration, training, and continuous process improvement.

This position is remote if located in the following states: Alaska, Georgia, Delaware, Pennsylvania, Arizona, Oregon, Utah or South Dakota.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an HR Technology Manager within our Human Resources team, you will:

• Manage projects, timelines and resources assigned to the HR systems team and third-party consultants. Own end-to-end delivery of HR technology initiatives, and enhancements.  Develop, monitor and lead HR technology related project plans for the lifecycle of the project.  Establish project cadence, schedule recurring meetings, track project progress and address any potential roadblocks proactively. Partner with key stakeholders to define requirements, align priorities, communicate project status and ensure business needs are met and maintained. 

• Collaborate with HR, Payroll, Talent, and IT leadership to align technology with business strategy.

• Lead and mentor the HRIS Analysts, prioritizing work streams and projects, ensuring high-quality customer service. Distribute and prioritize deliverables across team based on capacity and priorities; lead recurring team status meetings to ensure action items and deliverables stay aligned to timelines.

• Identify, recommend, and implement improvements to enhance user experience and data integrity.

• Oversee the configuration, design, and deployment of HR systems, ensuring system performance and scalability. Serve as a subject matter expert (SME) for HR systems. Facilitate working sessions to drive solution design and decision-making.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience and Education:

This position requires a combination of HRIS/Information Systems expertise, leadership experience, and advanced Workday technical knowledge. The ideal candidate will have a bachelor’s degree in information services, Human Resource Administration (with an IS minor), or equivalent experience, along with at least three years of people management experience. Candidates must possess advanced Workday configuration, security, reporting, and tenant management skills, as well as strong Excel proficiency. Success in this role requires strong business analysis, problem-solving, project management, and critical thinking abilities, with a proven track record of improving processes and automating departmental functions. The individual must be able to manage multiple priorities, meet deadlines, provide excellent customer service, and effectively communicate technical concepts to non-technical users. Regular attendance and flexibility to work additional hours when needed are essential.

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained. 

Why Join Us?

• Innovative Work Environment:   Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development:   Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion:  Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions:   Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

• E-filing in various state and federal courts, both trial and appellate.

• Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. 

• New client intake and file maintenance utilizing the firm's electronic records management system.

• Billing, travel coordination, and expense reimbursement.

• Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

What we are looking for:

• Growth Mindset:   Self-motivated with a passion for continuous learning and problem-solving.

• Communication:   Strong verbal and written communication abilities.

• Detail-Oriented:   Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a minimum of 2 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

About Us:

Ballard Spahr, is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. 

Under the supervision of a Business and Transactions lawyer, a Trust and Estates Paralegal will assist more senior paralegals administer complex estates and trusts, independently administer estates and trusts and post account information to a fiduciary accounting program.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Trusts and Estates Paralegal within our Private Client Services team, you will:

• Maintain financial records for use in fiduciary accounting and tax preparation.

• Prepare fiduciary accountings.

• Prepare probate documents and related papers.

• Identify, gather and arrange valuation of decedent’s assets and perform tasks required to administer estates from probate through final settlement.

• Have frequent interaction with clients and their advisors.

• Prepare probate documents and related papers.

What We’re Looking For:

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

Required Experience:

A bachelor’s degree and/or paralegal certificate preferred, and previous relevant experience in Trust and Estates. Experience with accounting and tax preparation software such as OneSource/Zane, GEMs, or ProSystem fx, and proficiency with Outlook, Word, and Excel.