Auditor-Controller Department Position
The current vacancy is in the Shasta County Auditor-Controller Department. Applications will be reviewed weekly until the position is filled. Responses to supplemental questions are required. Final filing date: continuous. Salary information: $4,024 - $5,135 approximate monthly / $23.21 - $29.63 approximate hourly.
This position is in the UPEC General bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements.
The salary range consists of six (6) salary steps, with approximately 5% intervals between each step. The original appointment for new employees begins at the first step of the assigned salary range. New employees are eligible for a merit-based step increase at six months from step A to step B and then annually thereafter from the step B pay period.
Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.
The Auditor-Controller serves as the chief accounting officer for the County. The office acts as ex-officio Auditor and/or Controller for various schools, special districts, and County joint powers agencies. The Auditor-Controller's office also draws warrants from and makes deposits to the County treasury, prepares County and some district payrolls, and provides accounting supervision over all County departments and districts maintaining funds in the County treasury. The Auditor-Controller's Office also tabulates the County Budget, accounts for property taxes and special assessments, apportions collections, and prepares financial reports and audits.
About the position: Under close supervision, interpret and process financial or statistical records submitted by County departments, schools, and independent special districts. This includes audit, approval, or posting of vendor payments, employee expense reimbursements, purchasing card reconciliations, deposits, and journals to ensure that they are consistent with existing policies and procedures. This position is the subject matter expert in the areas above and assists fiscal staff from other departments, schools, and special districts in learning the requirements for these processes. In addition, under general supervision, this position will perform complex bookkeeping or financial recordkeeping work involving the maintenance of financial and statistical records.
The current vacant position serves on the systems and accounting team in the Shasta County Auditor-Controller's (Auditor's) office. The position is responsible for the posting of all financial transactions, including deposits, journal entries, invoices, etc., to the County's finance system and other required data entry functions of the Auditor's office. Accuracy and attention to detail are critical in this role. The Auditor's office provides a detailed on the job training program.
Distinguishing characteristics: This is the entry level position in the Auditor-Accountant series in the Auditor-Controller's office. An incumbent in this class serves in the Auditor-Controller's office and has the responsibility for the independent maintenance and processing of financial or fiscal records and transactions involving a variety of items submitted in different forms, requiring examination of accounting details and supporting documentation. Work entails solving difficult problems, acting as a final check, and serving as the subject matter expert on the countywide financial system. Incumbents may have extensive contact with employees, departments, special districts, schools, and the public, which entails providing an explanation of, and ensuring that departments follow, government regulations, contract requirements, Shasta County and Auditor-Controller policies, collective bargaining agreements, and GAAP.
With considerable latitude, incumbents are responsible for the accuracy and timely processing of vendor payment requests, contract payments, purchasing card payments, deposit postings, and journals. An Auditor-Accountant Technician I may be delegated responsibility to act for the supervisor in that person's absence. Positions in this class may be required to supervise clerical assistants with such supervision usually being limited to the assignment and review of work.
Incumbents in this position may be assigned the primary responsibility of posting approved transactions to the countywide finance system. When assigned to this role, this person will be the gatekeeper for the finance system and is responsible for tracking, recording, and balancing all posted transactions. In addition to the above general duties, this position is responsible for real time balancing of the general ledger, running a variety of daily reports, processing check runs, identifying errors prior to posting, and data cleanup and review.
Incumbents serve in the Auditor-Controller's office and are required to have a broad knowledge of the functions of individual County departments and are responsible for the review, audit, correction, and feedback of work submitted by others in the County, cities, schools, or special districts. Training and feedback to members outside of the Auditor-Controller's office is a critical function of all audit positions.
Ideal candidate: The ideal candidate will have two years of experience preparing, processing, and maintaining accounting documents and records in a position where accounting or financial duties were the primary responsibility, or have completed college coursework that includes the successful completion of at least four college-level accounting courses.
Examples of Essential Duties
Audit, review, and verify various financial transactions for accuracy, correct account coding, and compliance with State Controller guidelines, GAAP, state regulations, County policies, and Auditor-Controller policies; approve financial transactions for posting to ledgers or accounts utilizing automated or manual systems; work with County departments, schools, special districts, and vendors, to research, resolve, reconcile, and make adjustments for discrepancies between payments, receipts, or various accounts; maintain expenditure and revenue records, including monitoring budgets, conformance to contract terms, checking and balancing records for arithmetic errors, etc.; process employee reimbursements and documentation ensuring they are correct and in the format required for public disclosure; process payroll and personnel related transactions for independent special districts and schools; manage year-end cut-off procedures for accounts payable; audit and appropriately apply coding to transactions for year-end reporting requirements (accruals, 1099-MISC reporting); assist with research, testing, and implementation of upgrades to the finance and/or payroll modules of the countywide financial system; provide orientation, assistance, and ongoing training for department and special district fiscal staff regarding the County's financial system and procedures; provide technical assistance and accounting support for County departments and special district; perform other related duties as assigned.
Qualifications
Any combination of education and experience sufficient to directly demonstrate possession and application of the following:
Knowledge of: Generally accepted accounting principles (GAAP) and State Controller's Guide to Accounting for Counties; principles and practices of accounting and mathematical computations; Shasta County organization, operations, policies, and procedures; Shasta County accounting and budget systems; personal computers utilizing a variety of software applications; office methods, procedures, and equipment; procedures, practices, and terminology used in bookkeeping, financial, and statistical record keeping; business English usage, spelling, grammar, and punctuation; principles and techniques of supervision and training may be required for certain assignments. Ability to: Perform difficult clerical accounting work involving independent judgment, accuracy, and speed; assume responsibility for complex records utilizing computerized and/or manual systems; make decisions in procedural matters and provide corrective feedback; assemble and organize data and prepare and maintain accurate and complete financial and statistical records and reports; operate standard office equipment including computerized systems to enter and/or retrieve data; recommend work improvements as necessary; establish and maintain cooperative working relationships with other departments, cities, schools, special districts, outside agencies, coworkers, and the public; communicate effectively orally and in the development of written documents, reports, and financial information; train and schedule the work of staff as required for some assignments; maintain confidentiality; type and 10-key accurately at a moderate rate of speed; interact with the public, county departments, schools, cities, special districts, and other agencies; handle multiple tasks with shifting priorities.
Minimum qualifications: It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.
Two (2) years of experience preparing, processing, and maintaining accounting documents and records in a position where these activities were the primary duties of the position.
Education, professional training, or professional certificates that are directly related to the knowledge and abilities standards may be substituted.
Successful completion of three (3) semester (4.5 quarter) units in accounting from an accredited college or university may be substituted for six (6) months of work experience.
Supplemental questions: Responses to the following must be submitted with a completed application.
- Do you possess two (2) years of experience preparing, processing, and maintaining accounting documents and records in a position where these activities were the primary duties of the position? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A.
- Do you possess education, professional training, or professional certificates that are directly related to the knowledge and abilities standards of this position? If "Yes," please list your education or training or provide your certificate number and expiration date and attach a copy of your certificate to
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