Housing Programs Compliance Administrator
DHA, Housing Solutions for North Texas
dallas, tx
Join the team dedicated to providing affordable housing solutions across North Texas.At DHA, Housing Solutions for North Texas, our mission is to provide quality, affordable housing and access to supportive resources across the region. As the Assistant Property Manager, you play an important role in helping us fulfill this mission by monitoring budgets and managing contracting/spending for the property, supervising maintenance staff and resident services coordinator.Enjoy these benefits when you join the DHA team!Flex Work: 4.5 or4-Day Work WeekPaid Time Off+12 Paid HolidaysRetirement Plan with 5%Employer Contribution& 457(b) DeferredCompensation PlanTuition ReimbursementEmployee AssistanceProgram: Financial,Legal, Mental Healthand CounselingMedical, Dental andVision PlansSection 125 Pre-TaxCafeteria PlanHealth Savings andFlexible SpendingAccountsTerm Life Insurance:Short- and Long-termDisability PlansUnder general supervision, conducts administrative, analytical, planning, and evaluative work. While such work does not require a specialized educational preparation, it does require a high degree of qualitative and/or quantitative analytical skills, the ability to research problems and issues, written and oral communication skills, and the application of mature judgment in problem-solving. The Housing Programs Compliance Administrator is a senior compliance analyst who conducts internal and external reviews of programmatic areas and non-programmatic areas, analyzes results, makes recommendations, drafts reports, and provides technical assistance and training to program staff as directed. Completes special projects using knowledge of pertinent laws, regulations, policies, and precedents that affect the use of program and related support resources. This is a non-supervisory position. This position requires knowledge of relationships with other programs and functions, both internal and external to this agency. In addition, performs a variety of activities in support of compliance program initiatives, with a focus on auditing and monitoring, as well as investigations and reporting.Key ResponsibilitiesEnsures regulatory compliance with all Authority and program requirements, including new admissions, annual recertifications, interim recertifications, HCV client port-ins and port-outs, and appropriate file documentation, ensuring rules are followed, and files are completed.Design and implement comprehensive studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations; interpret and apply legislative history, relevant court decisions, state and local laws, and agency policyReview, evaluate, and monitor programmatic areas, including but not limited to the Housing Voucher Programs (Voucher Programs Department) and the Public Housing Programs (including housing tax credit and multifamily 50059 property regulations), for compliance with applicable federal statutes and regulations, state law, and city ordinances, and with DHA policies and proceduresApply quantitative and qualitative analytical techniques to assess the performance of programmatic areas; prepare recommendations for legislative, policy, and procedural changesAssist in reviewing non-programmatic administration and supportive areas for compliance with applicable federal regulations, state statutes, local ordinances, and DHA policies and procedures, as well as grant and contractual obligationsAssist in certification of DHA compliance for the annual Section 3, SEMAP, and/or PHAS reports to HUDAssist with designing and executing special studies to detect fraud, waste, and abusePlan, organize, and direct team study work; negotiate effectively with management to implement changesMonitor data such as Enterprise Income Verification; research and analyze technical transactions, resolve discrepancies, and validate dataPrepare reports as directed, including recommendations of significance to top management of the agencyProvide technical assistance and training as necessary to property and/or program staff, to enhance overall program performanceSubmit monthly activity reports and any reports at other intervals as requestedRespond to requests for information, including providing technical assistance and recommending solutionsTrack all scheduled inspections for preparedness and audit response deadlinesWork with the on-site property staff and the Director of Operations to address compliance performance concerns promptlyEnsure all properties are audit-ready at all timesServe as liaison between DHA Disability Rights Coordinator, Director(s) of Housing Operations, Director(s) of Housing Choice Voucher program, and/or property management staff to ensure approved reasonable accommodation requests are being accomplished timely.Serves as liaison between the property, participants, Director(s) of Operations, Director(s) of Housing Voucher program, and/or Director of Compliance and Training to communicate the needs of participants, and to communicate the requirements of DHA programs to participantsCommunicates participant concerns to respective staff and makes recommendations for actionable items in an attempt to negotiate a mutually beneficial outcomeSupport the relationship between DHA and the constituent population by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and DHA staffEnthusiastically promote the President/CEO’s vision, mission, core values, and prioritiesPerform other duties as assigned or required.Low Income Housing Tax Credit ProgramResponsible for monitoring and ensuring DHA’s property compliance with Section 42 of the IRC, Section 8 guidelines, and other affordable programs on 11 LIHTC propertiesResponsible for monitoring changes in regulatory/reporting provisions of government agencies (e.g. 10 TAC, TDHCA, and HUD) and disseminating information to property management personnel both on-site and in Services HQResponsible for ensuring current compliance for 11 properties, including, but not limited to, maintaining master regulatory binders, client file setup, current forms library, updating Affirmative Fair Housing Marketing Plans, and ensuring that all Supportive Service requirements are being met within the TDHCA agreed upon frequency of serviceResponsible for coordinating the timely submission of TDHCA’s Annual Owners’ Compliance Report, including Part A, B, C, and DResponsible for providing reports on request for auditors of private investors, state and federal agenciesResponsible for auditing client files, in conjunction with the Property and Regional Managers, in advance of all TDHCA reviewsResponsible for overseeing file corrections and mitigating findings, including coordinating with TDHCA Compliance Monitors and uploading documents to CMTS when neededCommunicate all responses from local, state, and federal agencies to responsible partiesPartner and coordinate with the Operations team through the initial and closing process of local, state, and/or federal agencies' findings or violations (inspection, file monitoring, etc)Responsible for secondary review and approval of all move-in and re-certification files.; this includes verifying accuracy and compliance with gross rent, utility allowances, income limits, and all other regulatory requirements, partnership agreements, and public program requirementsResponsible for ensuring the tenant selection plan and criteria comply with all regulations governing such projects, as well as DHA’s own policies and proceduresResponsible for compliance with DHA policies and procedures, including but not limited to DHA’s Limited English Proficiency Plan, VAWA Procedure, and Reasonable Accommodation ProcedureAttends industry (TDHCA, HUD, et. al.) meetings and other meetings as required and appropriate, to monitor compliance issues and changes relevant to DHA and the LIHTC industryKnowledge and Skills for SuccessA successful Assistant Property Manager has…Knowledge of DHA’s mission, functions, and organization.Knowledge of applicable federal statutes and regulations, state law, and city ordinances, includingHUD and TDHCA’s Low Income Housing Tax Credit regulationsWorking knowledge of enterprise risk management principles, work flow analysis, and standard for internal controlWorking knowledge of the principles of record keeping and records managementSkill in business and personal computers, and spreadsheet software applicationsSkill in research, reviewing principles, and applying standardsSkill in reviewing and analyzing administrative, operational, financial, and accounting information systemsSkill in reviewing and performing mathematical calculationsSkill in effective communication, both verbal and writtenAbility to plan and prioritize work, operate under pressure of deadlines, and maintain cooperative working relationships with other professionalsAbility to identify and resolve extremely complex issues where the nature and scope may be largely undefinedDemonstrated ability to work independently and as part of a team, and to exercise tact and diplomacy, and maintain confidentiality with dealing with internal and external constituentsPhysical Demands: Must be able to lift/carry up to 10 pounds.MINIMUM QUALIFICATIONS:Bachelor’s degree in accounting, business, or a related field; AND at least ten years of housing, operations analysis, business, or accounting work experience; OR an equivalent combination of education and experience.Ten Years of LIHTC compliance experience, including experience with TDHCA CMTS. Experience with property management software (preferably YARDI).Certification for TCS, COS, or a related equivalent.Must obtain HCCP and/or CPO, COS Certification within six (6) months after employment. Valid State of Texas Driver’s License.
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